Annual Meeting - Wednesday, 18 May 2005 – 7:00 am to 9:00 am
Room 13-14, Marriott Rivercenter, San Antonio, TX
1. Call to order – The meeting was called to order at 7:00 am. Co-convenors Tom Flemming and Sheila Snow-Croft were co-chairs. Between 15 and 17 members were present at various times throughout the meeting. Members were asked to introduce themselves to everyone present as the first order of business and a sign-up sheet was passed around.
2. Verbal reports were received from:
a) Programme chair – Michael Scott was unable to be present at the meeting,
but various members reported that the programmes which he had organized for
this meeting were all well-received. Michael organized the following programmes
on behalf of the SIG:
* On Monday, 16 May, from 2:30 p.m. to 4 p.m., a programme called "Overcoming
Challenges: Magnificent Medical Contributions" with the History of the
Health Sciences, Chiropractic Libraries, and Relevant Issues Sections.
* On Tuesday, 17 May, from 2:30 p.m. to 4 p.m., "Diversity in Collection
Development" with the Collection Development, Chiropractic Libraries, and
Dental Sections and the Complementary and Alternative Medicine SIG.
* Also on Tuesday, 17 May, from 2:30 p.m. to 4 p.m., "Challenging Patrons,
Challenging Questions: Case Scenarios to Enlighten Our Futuro Magnifico"
in conjunction with the Consumer and Patient Health Information and Corporate
Information Services Sections and the Mental Health SIG.
The last programme was attended by many of those present at the meeting, and
high praise for the concept, for Michael’s work in pulling together the
panel of mental health professionals who commented on the content of the skits
presented, and for the participants who dramatized various library situations
was expressed by all those who were able to attend.
b) Newsletter editors – Jon Crossno was present, although David Midyette
was not. Jon gave a brief report on the newsletters they have produced this
year and indicated that he and David will continue to serve as editors for the
remainder of this year. It will be necessary to fill this position again at
the next annual meeting.
c) Web site editors – Chris Shaffer reported that he and Greg Bodin had
moved our web site to the MLA server since the last annual meeting. The site
was redesigned and given a fresh new look at the time of the move; check it
out at: http://lgbt.mlanet.org/ <http://www.lgbt.mlanet.org/> . Chris
reported that he has recently asked Tom Flemming to share the responsibility
of being moderator of the SIG listserv.
d) Co-convenors – Tom Flemming will complete his term (2003-2005) as co-convenor
at this meeting. Sheila Snow-Croft will continue to serve (2004-2006) until
the end of the next annual meeting.
3. Accommodations for the Phoenix meeting in 2006 – The co-convenors reported that they received a communication from Richard Klein about a month ago, offering the suggestion that the SIG make use of his services to engage the Hotel San Carlos in Phoenix for the next annual meeting. The San Carlos is located a short distance from the hotel in which the MLA will be meeting (the Hyatt) and is a recently-renovated member of the Historic Hotels of America with an outdoor rooftop swimming pool and sundeck. The rate would be $106.00 (single or double occupancy) plus tax. Sally Harvey, who is located in Phoenix, offered to have a look at the hotel on our behalf. Sheila Snow-Croft will follow up by contacting Richard.
4. Programme Planning for 2006 – After discussion, nobody at the meeting felt able to volunteer to serve as Programme Chair for the 2006 annual meeting. Sally Harvey volunteered to attend the planning meeting which was held on Thursday, 19 May 2005, in San Antonio in order to record ideas and pass them along to the co-convenors, but as Sally will be heavily involved in other aspects of planning for the next meeting, she did not feel she could take on this responsibility.
5. Replacing Officers of the SIG –
a) Tom Flemming announced that J. Dale Prince has agreed to become male co-convenor
of the SIG and will serve a term of two years in that position (2005-2007).
b) A Programme chair was not identified in the meeting and the co-convenors
– Sheila and Dale – will work on finding someone to fill this gap
as soon as possible.
6. SIG Goals and Objectives for the next year – Goals and objectives were discussed, but none were clearly articulated, due to the extremely early hour of the day at which this meeting was convened. The fact that we had celebrated our ten-year anniversary until quite late on the evening before this meeting also contributed to much fuzziness and yawning all around the table. The co-convenors will continue discussion of this matter with the group by e-mail.
7. Recognition of Past Service – Certificates recognizing service to the
group were awarded to Michael Scott, as Programme Chair, and to Tom Flemming,
as co-convenor, at the end of their terms of office.
Thanks were extended to Jon Crossno and Sheila Snow-Croft, who, with the aid
of a local librarian (Jayson Felty), served as a non-resident Local Arrangements
Committee and found us a place (Zuni Grill) for our SIG dinner on Monday, the
16th of May. Thanks were extended to Jerry Perry who arranged the party at the
Menger Hotel which marked our tenth anniversary as a SIG.
Thanks were also extended to Richard Klein, a podiatric librarian in his former
life and a member of the SIG, who has been finding accommodation for us for
many years in wonderful little hotels near the site of the MLA annual meetings
at rates vastly lower than the hotels MLA chooses. Without Richard’s greatly
appreciated assistance we would be on our own, scattered throughout the less
expensive hotels in each meeting city and the quality of our group experience
at MLA meetings would be greatly reduced.
8. Any Other Business – Chris Shaffer congratulated the group as Chair
of the Relevant Issues Section of MLA on our first ten years of existence and
wished us many more years of success in the organization.
This page was last updated on June 16, 2005. Credits